ELO Digital Office

ELO Digital Office is a German provider of enterprise content management software, offering document management, workflow automation, and archiving solutions for organizations of all sizes.

Overview

ELO Digital Office GmbH develops the ELO ECM Suite, an enterprise content management platform designed and manufactured in Germany. The software supports companies, administrations, and organizations in managing business-critical documents including invoices, contracts, personnel files, and records. The platform combines low-code customization with AI capabilities, offering deployment flexibility across cloud, on-premise, and managed service models. ELO integrates with Microsoft, SAP, Salesforce, and Datev applications, serving enterprises that require audit-proof archiving and automated business processes.

Key Features

ELO ECM Suite: Comprehensive platform for document capture, indexing, classification, audit-proof archiving, and workflow management
AI and Low-Code: AI-powered automation with low-code configuration for adapting to specific business requirements
Elasticsearch Integration: Advanced search functionality powered by Elasticsearch for rapid document retrieval
Multi-Client Architecture: Java-based platforms, web server solutions, and direct ECM functionality within email systems
Email Archiving: Server and client-based email archiving for Microsoft Exchange/Outlook and IBM Domino/Notes
Format Conversion: Automated document format conversion with check-out/check-in and version control

Use Cases

Contract Lifecycle Management

Legal and procurement teams manage contracts from creation through renewal by storing signed agreements in the ELO repository with automated metadata extraction. The system tracks contract milestones, sends renewal reminders, and maintains version histories. Role-based access ensures only authorized personnel view sensitive contract terms while audit trails track all document access.

Invoice and AP Automation

Accounting departments process vendor invoices by capturing documents via email, scan, or portal upload. ELO's AI extracts invoice data, validates against purchase orders, routes for approval workflows, and archives processed invoices with retention policies. Integration with SAP or Datev systems enables automatic posting to financial ledgers.

HR Records Management

Human resources departments digitize and manage employee files including applications, contracts, performance reviews, and benefits documentation. The platform enforces access restrictions based on HR roles, manages retention schedules according to labor regulations, and provides audit-proof archiving for compliance requirements.

Technical Specifications

Feature	Specification
Core Product	ELO ECM Suite
Technology	AI, low-code, Elasticsearch search
Client Platforms	Java-based clients, web browsers, email integration
Deployment	Cloud subscription, managed services, on-premise, private cloud
Archiving	Audit-proof with deletion period management
Email Support	MS Exchange/Outlook, IBM Domino/Notes
Integration	Microsoft, SAP, Salesforce, Datev
Document Functions	Format conversion, versioning, check-out/check-in
Access Control	Role-based permissions, audit trails
Origin	Made in Germany