NetDocuments
NetDocuments is a cloud-native document and email management platform designed specifically for legal professionals, providing secure content management, collaboration, and workflow automation with a focus on compliance and governance.
Overview
NetDocuments offers a cloud-based document management system (DMS) tailored primarily for legal organizations, including law firms, corporate legal departments, and government agencies. The platform provides comprehensive capabilities for document creation, storage, organization, collaboration, and security within a secure cloud environment.
Founded in 1999, NetDocuments pioneered the cloud-first approach to document management for legal professionals. Their platform is distinguished by its strong security architecture, seamless Microsoft Office integration, and specialized workflows designed specifically for legal work. The company serves thousands of customers worldwide, including some of the world's largest law firms and corporate legal departments.
NetDocuments helps legal organizations streamline document-intensive processes, enhance collaboration, maintain compliance with industry regulations, and secure sensitive client information. Their solutions enable professionals to work efficiently from anywhere while maintaining strict information governance standards.
Key Features
- Secure Document Management: Organization and control of all legal documents
- Email Management: Integration and filing of email communications
- Collaboration Tools: Secure sharing and co-authoring capabilities
- Version Control: Comprehensive document history tracking
- Workspace Organization: Matter/project-centric content structuring
- Search and Discovery: Advanced content finding capabilities
- Microsoft Office Integration: Seamless productivity tool connections
- Legal AI Assistant: AI-powered document analysis and information retrieval
- Mobile Access: Secure document interaction on any device
- Governance and Compliance: Built-in security and regulatory controls
Use Cases
Law Firm Document Management
Law firms implement NetDocuments as their central repository for client and matter-related content. The platform organizes documents, emails, and other files within workspaces structured around matters, clients, or practice areas. Document profiling captures essential metadata for later retrieval, while version control maintains complete history of document changes with the ability to compare or restore previous versions. Email management capabilities allow attorneys to file communications directly from Outlook into the appropriate matter. Collaboration features enable secure sharing both internally and with clients through ClientPortal. Advanced search capabilities help attorneys quickly locate precedents and relevant work product across the entire document repository. This implementation enhances attorney productivity through faster document access, improves client service through organized matter files, reduces risk through consistent information governance, and facilitates knowledge reuse through powerful search capabilities.
Corporate Legal Department Content Governance
Corporate legal departments utilize NetDocuments to establish comprehensive information governance for legal content. The platform provides secure management of contracts, litigation documents, legal opinions, and corporate records with role-based security controls. Workflow automation streamlines contract review processes, approval pathways, and document routing. Integration with enterprise systems like CRM, ERP, and HR platforms creates a unified information ecosystem for legal matters. Records management capabilities enforce retention policies based on document type and regulatory requirements. Collaboration features enable secure work with outside counsel within controlled environments. This approach enhances compliance through consistent governance, improves legal operations efficiency through automation, strengthens security for sensitive legal information, and creates a single source of truth for legal content across the organization.
Technical Specifications
| Feature | Specification |
|---|---|
| Deployment Model | True cloud-native SaaS |
| Security Certifications | ISO 27001, SOC 2 Type 2, FedRAMP Authorization |
| Encryption | AES 256-bit with multi-layered key management |
| Integration Ecosystem | Microsoft 365, Salesforce, DocuSign, iManage |
| Mobile Support | iOS and Android native applications |
| Search Technology | Full-text, metadata, Boolean operators, filters |
| Collaboration Tools | Co-authoring, secure sharing, commenting |
| Email Management | Outlook integration, email filing, PDF conversion |
| AI Capabilities | Document analysis, information extraction, summarization |
| Compliance Features | Ethical walls, need-to-know security, audit trails |
Getting Started
- Assessment: Evaluation of document management requirements
- Implementation: Configuration to organizational needs
- Data Migration: Transfer of existing documents and emails
- Training: User education and adoption support
- Integration: Connection with existing business systems
Resources
Contact Information
- Website: netdocuments.com
- Email: Contact information available on their website
