Xelians

Xelians is the French market leader in comprehensive document management services, offering both physical and electronic archiving solutions along with advanced document processing services to help organizations manage their information lifecycle.

Overview

Xelians provides a full spectrum of document management services designed to help organizations efficiently manage, secure, and optimize their document-based processes. Their solutions span the entire document lifecycle, from capture and digitization to storage, retrieval, and secure destruction, with both physical and digital capabilities.

Founded in France with over 40 years of experience in the industry, Xelians has established itself as a leading provider of document management services. Their offerings are distinguished by their comprehensive approach combining traditional physical archiving expertise with advanced digital transformation solutions. The company operates approximately 40 physical archiving sites across France while continuously expanding their digital archiving capabilities [1].

Xelians serves a diverse client base across multiple sectors, including banking and insurance, healthcare, public administration, legal, industrial, and audiovisual organizations. Their solutions are particularly valued for their security, compliance with French regulations, and ability to support complex document management requirements while facilitating digital transformation initiatives.

Key Features

• Physical Archiving: Secure storage and management of physical documents
• Electronic Document Management: Digital document capture, storage, and workflow
• Document Digitization: Conversion of physical documents to digital formats
• Business Process Outsourcing: Document-centric process management
• Secure Destruction: Compliant document disposal services
• Archiving Room Management: On-site archive management solutions
• Electronic Archiving System: Long-term digital preservation
• Workflow Automation: Business process automation tools
• System Integration: Connection with enterprise applications
• Consulting Services: Document management strategy and implementation

Use Cases

Comprehensive Records Management

Organizations implement Xelians' hybrid archiving solution to manage both physical and electronic records with a unified approach. The system provides a centralized inventory of all documents regardless of format, with consistent classification, retention rules, and access controls. Physical archives are stored in Xelians' secure facilities with barcode tracking and climate control, while electronic documents are maintained in their digital archiving platform with preservation guarantees. A web portal enables authorized users to search across both physical and digital collections, with options to request physical document retrieval or access digital copies instantly. This implementation creates a complete records management ecosystem, ensures regulatory compliance through consistent retention management, optimizes storage costs by leveraging appropriate media for different document types, and improves information accessibility through unified search capabilities.

Healthcare Information Management

Healthcare institutions utilize Xelians' specialized services to manage sensitive patient records and medical documentation. The solution includes secure physical storage for legacy paper records with strict access controls and chain of custody tracking. Digitization services convert paper records into electronic formats with high-quality image capture and OCR processing to enable text searchability. The electronic archiving system maintains clinical documentation with integrity controls and audit trails to meet healthcare compliance requirements. Integration with hospital information systems enables contextual access to patient documents directly from clinical applications. This approach enhances patient care through improved information access, ensures compliance with health data regulations, optimizes clinical workflows through integrated document access, and facilitates the transition to electronic health records while maintaining access to historical information.

Banking Document Transformation

Financial institutions partner with Xelians to transform their document-intensive operations through a combination of physical archiving, digitization, and business process outsourcing. The service includes secure management of physical financial records with strict retention compliance and disaster recovery provisions. High-volume document scanning operations digitize incoming mail, applications, contracts, and legacy records with data extraction capabilities. Business process outsourcing handles routine document processing tasks such as account opening, loan documentation, and compliance verification. The electronic document management system enables workflow automation for approval processes and exception handling. This implementation accelerates transaction processing through optimized document workflows, enhances regulatory compliance through consistent document handling, reduces operational costs through outsourced processing, and improves customer service through faster document retrieval and processing.

Technical Specifications

Getting Started

1. Needs Analysis: Assessment of current document management processes
2. Solution Design: Development of physical and digital archiving strategy
3. Implementation: Deployment of systems and transfer of archives
4. User Onboarding: Training on document management processes
5. Continuous Service: Ongoing management and optimization

Resources

• Company Website

📅 Created 3 days ago ✏️ Updated 3 days ago