Extract Systems
Extract Systems was a Wisconsin-based provider of automated data extraction and redaction software that operated from 1998 until its acquisition and shutdown in 2024.
Overview
Extract Systems, founded in 1998 with 35 employees, developed AI-powered document processing software for unstructured data management in healthcare and government sectors. The Madison-based company processed over 6 billion pages for 250+ customers across 41 states, maintaining zero reported data privacy or security breaches.
Vyne Medical acquired Extract Systems on September 17, 2024 in a buyout/LBO deal. After operating as a subsidiary under private equity backing, Extract Systems announced its farewell and shutdown of operations on December 19, 2024, ending a 26-year run as an independent IDP vendor. The company made its final industry appearance at AHIMA 2024 under the Vyne Medical banner.
Notable customers included the State of Colorado, State of Illinois, and Aurora Healthcare. The company ranked 749th among 3,100 active competitors in document management, competing against IntelliChief, REDCap, Compulink Management Center, Revver, and M-Files.
Key Features
- ID Shield Redaction: Automated identification and permanent removal of PHI and PII from documents without template dependencies
- LabDE Platform: Machine learning-powered extraction of laboratory results from faxed and scanned documents with EMR integration
- Four-step process: Analysis, redaction & indexing, integration, and managing with custom rules for each company
- 99.9% EMR Accuracy: High-precision data extraction validated to electronic medical record standards
- Graphical Verification: Human-in-the-loop interface for reviewing and validating AI-identified redactions and extractions
- Document classification, data transformation, and data privacy solutions: Windows platform support with HL7 interfaces
Use Cases
HIPAA-Compliant Document Redaction
Healthcare providers and government agencies used ID Shield to redact protected health information from medical records, legal documents, and land records before public release. The system identified names, addresses, Social Security numbers, and medical identifiers across document types without requiring templates.
Laboratory Data Automation
Hospital systems deployed LabDE to process faxed COVID test results, pathology reports, and lab findings arriving as scanned documents. The platform extracted patient identifiers, test types, results, and reference ranges, then mapped inconsistent result descriptions to standardized EMR values.
Government Records Management
County clerk offices automated indexing of land records, court documents, and vital records by extracting key metadata including parties, dates, case numbers, and document types for public records search systems.
Technical Specifications
| Feature | Specification |
|---|---|
| Core Products | Automated extraction, ID Shield redaction, LabDE healthcare data extraction |
| Recognition Technology | OCR, machine learning, AI |
| Accuracy | 99.9% to EMR standards |
| Pages Processed | 6+ billion |
| Customer Base | 250+ customers, 41 US states |
| Document Formats | TIF, PDF, BMP, JPG, PBM, PCX, PNG, PGM |
| File Limits | Up to 300MB, 999 pages per document |
| Healthcare Integration | HL7 interfaces with EMR/EHR systems |
| Security | Zero reported privacy/security breaches |
| Productivity Gain | 3x data entry productivity improvement |
| Industries | Healthcare, government, legal |
| Status | Acquired by Vyne Medical (2024), operations ceased December 2024 |
Resources
Company Information
Headquarters: Madison, Wisconsin, United States
Address: 8517 Excelsior Drive, Suite 400
Contact: (608) 821-6520
Founded: 1998
Employees: 35
Status: Acquired by Vyne Medical (September 2024), operations ceased December 2024
Industries: Healthcare, government, legal